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Job Title:
Legal Assistant
Division:
Standards and Enforcement Services (TALCB)
Job Posting #
1902-17-TALCB
Monthly Salary:
$3,250.00 - $3,750.00
State Classification:
Legal Assistant II
Class No., Group:
3574, B17
Location:
Austin
FLSA Status:
Nonexempt
Work Week:
Monday-Friday, 40 hours/week (flex schedule may be possible after first evaluation)
Travel:
None
Posting Date:
02/25/2019
Closing Date:
On Hold
Job Summary:

Serve as a legal assistant in the Texas Appraiser Licensing & Certification Board’s (TALCB) Standards & Enforcement Services Division.  Review and analyze new complaints against real estate appraisers and appraisal management companies.  Assist attorneys and investigators with case management.  Input and maintain database information related to complaint cases.  Assist attorneys and investigators in preparing cases for trial and draft legal documents.  Research and apply applicable statutes and rules.

Minimum Education:

Bachelor’s degree from an accredited four-year college or university.  Experience can substitute for education on a year-for-year basis.

Experience:
  • Minimum two years of administrative support or legal assistant work experience in a legal, litigation and/or case management setting
  • Work experience in managing a time-sensitive workload or assisting attorneys with managing a case load
Knowledge, Skills and Abilities:
  • Knowledge of policies, practices, procedures and legal terminology related to court system or the State Office of Administrative Hearings, including the administrative procedures act, the Texas rules of civil procedure and evidence
  • Knowledge of legal terminology, principles, procedures, documents and forms
  • Knowledge of file management and modern office practices and ability to use paperless filing systems and electronic records maintenance
  • Knowledge of word processing and other software programs
  • Knowledge of business letter writing, grammar and punctuation, and report preparation
  • Proficient computer skills in Microsoft Word, Excel, and PowerPoint; and database programs
  • Skill in applying tact and diplomacy with others to gain cooperation and compliance
  • Ability to research, analyse and apply statutes and rules
  • Ability to plan, organize and work independently, as well as within a team environment
  • Ability to adapt and multi-task while delivering quality results in a timely manner
  • Ability to work effectively in high-pressure situations under strict deadlines with extreme attention to detail
  • Ability to communicate effectively in a professional manner
  • Ability to plan and arrange workload to meet schedules and deadlines
  • Ability to learn the laws, regulations, and rules pertaining to regulation of real estate appraisers and appraisal management companies
Preferred Qualifications:
  • Five years of relevant legal assistant/paralegal experience preferably in a government agency or law firm, corporate counsel office, legal-aid or family legal office
  • Five years of experience managing litigation cases, regulatory complaint cases and/or investigative cases
  • Experience using VERSA database
  • Knowledge of Texas Public Information Act laws and corresponding rules promulgated by the Texas attorney general
  • Knowledge of the Texas Appraiser Licensing & Certification Act and Texas Appraisal Management Company Act (Chapters 1103 & 1104, Texas Occupations Code) and the Rules of the Texas Appraiser Licensing and Certification Board
  • Paralegal certification
Job Duties:
  • Review and analyse consumer complaints to determine jurisdiction, alleged violations and appropriate course of action
  • Input and maintain complaint case information in VERSA database
  • Prepare statistical and other data reports using Microsoft PowerPoint, Word and Excel
  • Prepare documents related to complaint openings and case resolutions
  • Assist attorneys with successful case management and preparation for contested case hearings
  • Answer phone calls and respond to e-mails on wide range of case-related issues and inquiries
  • May respond to Texas Public Information Act requests under the Chapter 552, Government Code, corresponding Texas Attorney General rules and related agency guidelines
Additional Requirements:

Resume and cover letter detailing how your experience fits the duties of this position. Copies of college transcripts and paralegal certificate (if applicable) must be provided at the time of interview.

Environmental & Physical Conditions:  Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

To Apply:

Submit a complete (no blanks) State of Texas Employment Application along with a cover letter, resume, and DD-214 or DD-1300 (if applicable) to:  human.resources@trec.texas.gov or 512-936-3547 (fax).  Applications may be submitted via WorkInTexas; however, the additional documents must be submitted to Human Resources prior to being considered for an interview. 

Applications will not be considered until all required documentation is received by TREC/TALCB.

Skills test will be conducted at the time of interview.

Contact:

Tawana Hood, Human Resources 512-936-3604